You’re newly engaged (congrats!), and now the big question begins: Do you need a wedding planner or a wedding coordinator? If you’re planning a Hudson Valley wedding, understanding the difference between these roles can help you choose the right support while navigating local venues, vendors, and unique logistics.
What Is a Wedding Planner?
A Hudson Valley wedding planner guides you through the entire planning journey—from budget creation and vendor referrals to design, logistics, and day-of execution. Think of your planner as your personal wedding expert: someone who understands Hudson Valley venues, knows the best local vendors, and makes sure every detail aligns with your style.
For more details on full planning support, visit the
➡️ Full-Service Wedding Planning
What a Wedding Planner Handles
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Vendor referrals based on your budget and aesthetic
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Negotiating and reviewing vendor contracts
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Scheduling and attending vendor meetings
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Creating detailed wedding timelines
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Custom floor plans and layouts
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Complete budget creation and management
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Site tours and menu tastings at Hudson Valley wedding venues
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Brainstorming design ideas and aesthetic details
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Support with hotel room blocks and transportation
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Managing the rehearsal
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Full wedding-day management and execution
A full-service Hudson Valley wedding planner is ideal if you have a demanding job, want a stress-free experience, or are planning a wedding from out of town and aren’t familiar with the local venue options or vendor scene.
What Is a Wedding Coordinator?
A Hudson Valley wedding coordinator (often called a month-of coordinator) steps in once most of your planning is complete. If you’ve booked your vendors, chosen your venue, and created your vision, a coordinator helps bring everything together and ensures your wedding day flows flawlessly.
Curious if coordination is right for you?
➡️ Wedding Coordination Services
What a Wedding Coordinator Handles
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A planning meeting to review your vision
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Confirming vendor contracts and logistics
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Creating a detailed day-of timeline
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Sharing the timeline with vendors
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Ceremony and reception walkthroughs at your venue
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Managing the rehearsal
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Day-of coordination and onsite execution
A Hudson Valley wedding coordinator is perfect for couples who love planning—but want a professional to manage final details, so you can enjoy your day without stress.
How to Choose the Right Support for Your Wedding
Here’s a simple way to decide what you need for your Hudson Valley wedding:
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Choose a wedding planner if you want full guidance, expert vendor recommendations, and help navigating the Hudson Valley wedding market—from finding the right venue to designing a personalized guest experience.
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Choose a wedding coordinator if you enjoy planning your wedding and just want a professional to handle the logistics during the final stretch and on the wedding day.
Want personalized guidance?
➡️ Schedule a Consultation
Frequently Asked Questions
Do I need a wedding planner if my venue has a coordinator?
Venue coordinators focus on the venue’s needs—like setup, catering, and staff. A Hudson Valley wedding planner manages your entire event: vendors, timelines, logistics, décor, and the full guest experience.
(link to blog post about venue coordinators vs planners if you have one)
How early should I hire a wedding planner?
Most couples hire a planner 12–18 months before the wedding, especially in the Hudson Valley, where popular venues book quickly. Planning early ensures the best vendor availability and smooth budgeting.
When should I book a wedding coordinator?
A wedding coordinator usually starts 6–8 weeks before your wedding, but it’s smart to book the service at least 6 months out, so you’re guaranteed the date.
Can I hire both a planner and a coordinator?
You don’t need both—full-service planning includes coordination, rehearsals, and wedding-day management. If you book a month-of coordinator, you’re hiring someone to execute what you’ve already planned.
I’m planning a Hudson Valley wedding from out of town. What’s best?
If you’re planning remotely, a Hudson Valley wedding planner is your best option. They’ll handle venue tours, vendor research, and local logistics, making planning from afar stress-free.
What’s the cost difference between a planner and a coordinator?
Pricing varies by service level, venue, and guest count, but typically:
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Full-service wedding planning is a larger investment because it includes 12+ months of support
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Wedding coordination is a one-time service focused on the final stretch
For specific pricing, visit:
➡️ Investment & Services
