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I'm Kayce, the Owner and lead planner for the KR Occasions team. Take a look at some of the behind the scenes of our team, and indsutry tips and tricks we've gathered over the years!

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Congratulations on your upcoming wedding! Planning a wedding can be an exciting yet overwhelming experience. One of the most important aspects to consider is creating a realistic budget. By setting a budget from the beginning, you can avoid overspending and ensure a memorable wedding without breaking the bank.

How to Stick to a Wedding Budget

Creating a list of wedding budget ideas for your wedding is crucial, but sticking to it can be a challenge! Before you start planning, set realistic expectations about what you can afford. Maintain open and honest communication with your partner and any family members contributing to the wedding budget. 

Regularly discuss your financial goals, priorities, and any concerns that may come up during the planning process. Being on the same page will help ensure everyone is working towards the same budgetary constraints. Here’s a wedding budget sample to give you an idea of how you can allocate your funds.

7 Tips to Set a Wedding Budget

7 Tips to Set a Wedding Budget

Remember that your wedding day is about celebrating your love and commitment, not about how much money you spend. By following these tips and staying disciplined, you can have a beautiful and memorable wedding that fits within your budget. Stay focused, be creative, and enjoy the journey of planning your special day!

1. Set Your Priorities

Decide what aspects of your wedding are most important to you and allocate a larger portion of your budget to those areas. It could be the venue, catering, or the photographer. By determining your priorities early on, you can ensure you allocate your funds wisely.

2. Determine the Total Budget

Start by discussing with your partner and any relevant family members who may be contributing to the wedding. Determine the total wedding budget available and have an open and honest conversation about how much you are willing to spend on your wedding.

While determining the total budget, I recommend researching the average cost of weddings in your area. It might be a little scary at first, but it gives you a realistic idea of what you’re looking at spending. You can then discuss with family members and pick up extra side hustles if needed to add a buffer to your budget.

3. Create a Detailed Spreadsheet

Organize your expenses by creating a detailed spreadsheet. This will help you keep track of all your wedding-related costs, including venue, food, drinks, attire, decorations, entertainment, and more. Set a wedding budget breakdown for each category and update the spreadsheet regularly to stay on track.

4. Research and Compare

Do thorough research on various vendors and venues to get an idea of the average prices in your area. Compare the costs and services offered by different vendors to get the best value for your money. Don’t forget to negotiate prices and ask for discounts when possible!

5. Guest List

One of the most significant factors affecting your wedding budget is the number of guests. Be mindful of your guest list and keep it within a reasonable number that fits your budget. Remember, you’re paying for each person who attends your wedding. Determine who is allowed a plus one and if you want kids there. 

6. Allow for Contingencies

As much as you don’t want to believe it, unplanned expenses WILL come up at the last minute. Plan for unexpected expenses by setting aside some money as a contingency fund. This will reduce stress and allow you to handle unforeseen costs during the planning process.

7. Track Your Spending

Regularly review and track your spending to ensure you stay within your budget. Consider using budgeting apps or tools to help you keep track of expenses and savings. Utilize wedding budgeting apps, online tools, and calculators to help you stay organized and within your budget. These tools can provide helpful reminders, calculate expenses, and suggest cost-saving alternatives.

5 Money Saving Tips for weddings

5 Money Saving Tips

Now that you have a budget, you have an idea of what you are okay skimming back on and what’s super important to you. I wanted to share some ideas on how you can save money on your wedding. By implementing these money-saving tips, you can create a memorable and special day that fits within your budget. Take it or leave it depending on your priorities!

1. Choose an Off-Peak Season and Day

Consider getting married during an off-peak season or on a less popular day of the week. Wedding venues often offer discounted rates during weekdays or during the months when there is less demand. This can help you save significantly on the venue cost.

2. Simplify the Menu

Instead of a multi-course meal, opt for a simpler and more budget-friendly menu. Consider serving a buffet-style meal or a cocktail reception with heavy hors d’oeuvres. This can help reduce catering costs while still providing a delightful dining experience for your guests.

3. Consider Digital Invitations

Save on printing and postage costs by opting for digital wedding invitations. Various online platforms offer beautiful and customizable digital invitations. This not only saves you money but also reduces paper waste.

4. DIY Decor

The decor can add up. If you’re crafty (or know someone who is), try DIYing some of your decor! Ask family or friends if they have any items you can borrow, such as centerpieces, linens, or even wedding attire or accessories. Here are some cool DIY decor I’ve seen at weddings:

  • Seating chart
  • Centerpieces
  • Welcome signs
  • Neon signs
  • Wedding favors
  • Programs

5. Prioritize Local and Seasonal

To save on costs, consider choosing local vendors and utilizing seasonal flowers and produce for your wedding. Local vendors often have lower overhead costs, which can translate to more affordable services. Seasonal elements can also add a touch of freshness and reduce transportation costs.

Setting a wedding budget is a crucial step in the wedding planning process. By taking the time to carefully consider your financial situation and establish a realistic budget, you can avoid overspending and ensure a stress-free planning experience. 

Remember to prioritize your must-haves, research and compare prices, track your expenses, and utilize cost-saving strategies such as DIY projects and off-peak dates. Stay disciplined, communicate openly with your partner and family members, and remember that the most important aspect of your wedding day is the celebration of your love and commitment. With a well-planned budget, you can create a beautiful and memorable wedding that fits within your means. 

Happy planning!

About KR Occasions

Kayce is a certified wedding and event planner and the owner and lead planner of KR Occasions. She’s been working in the wedding industry for over a decade. Kayce started as an event planner assistant and soon found herself working for various venues. She launched KR Occasions in 2013 in Sullivan County, NY. While she has planned dozens of weddings, you can expect the utmost professionalism and confidence. She wants to allow every couple to enjoy their wedding day!