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I'm Kayce, the Owner and lead planner for the KR Occasions team. Take a look at some of the behind the scenes of our team, and indsutry tips and tricks we've gathered over the years!

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The wedding party roles come with more than a bridesmaid or groomsman title; they are your best friends and the people you want heavily involved in the wedding. They’re the people you go to when you’re feeling overwhelmed with wedding planning. Bridesmaids and groomsmen are the people you delegate to.

I know delegation can be difficult, but it makes your life much easier! From working with couples for several years, I’ve come up with a list of things you can delegate to your bridesmaids and groomsmen. I hope it helps ease some of the stress of wedding planning!

1. Party Planning

Bridesmaids can take charge of organizing and planning the bridal shower and bachelorette party, including coordinating guest invitations, activities, and decorations. Brides shouldn’t be too involved in planning these events apart from providing a guest list. Bridesmaids can also organize pre-wedding activities or outings for the bridal party, such as spa days, brunches, or bonding sessions.

The same applies to the groomsmen. Groomsmen can take the lead in planning the bachelor party by organizing activities, accommodations, and transportation.

The groom’s parents traditionally plan the rehearsal dinner, but this could be another party bridesmaids and groomsmen plan for the couple. This may include selecting a venue, coordinating with caterers, and managing RSVPs.

2. Dress and Suit Shopping

Bridesmaids can assist the bride in finding her wedding dress and bridesmaid dresses. They can help schedule appointments, provide opinions, and offer emotional support. Brides may also want to recruit bridesmaids to come to dress alterations appointments and help find the perfect accessories.

Groomsmen can assist the groom in choosing and coordinating the rental or purchase of their attire, as well as making sure everyone gets fitted on time. 

wedding planning delegation

3. DIY Decor

Delegating DIY tasks can be a fun way for bridesmaids to contribute. DIY projects add a personal touch to the wedding and provide an opportunity for the bridesmaids to bond and share in the excitement. Here are some examples of DIY projects I’ve seen bridesmaids help with:

  • Create wedding favors
  • Design table centerpieces
  • Design and create signage
  • Assemble welcome bags
  • Craft photo booth props
  • Build bouquets
  • Design invitations or programs

4. Getaway Car

Groomsmen can coordinate transportation for the groom and the bridal party on the wedding day, ensuring everyone arrives at the venue on time. They can also coordinate the transportation for the bride and groom at the end of the night. It’s a good idea to ask groomsmen to ensure overnight necessities for the couple are packed in the car before the grand exit.

5. Guest Assistance

Bridesmaids can help with organizing guest lists, managing RSVPs, and addressing any questions or concerns guests may have. Groomsmen can help with guest seating, distribute programs, and assist with any logistics during the ceremony.

6. Gifts and Gratuity

Groomsmen can help the couple in organizing and distributing gifts to the bridal party, parents, and vendors, as well as handling any gratuities. I recommend handing out gifts to the bridal party and parents at the rehearsal dinner. The vendors can be tipped at the end of the wedding. Here’s a quick guide on tipping wedding vendors.

Wedding Party Roles

7. Errands

Bridesmaids can be incredibly helpful in running errands and taking care of tasks that alleviate some stress for the bride during the wedding planning process. Here are some examples of errands that bridesmaids can assist with:

  • Pick up and deliver dresses for fittings or alterations
  • Return items
  • Purchase decor items
  • Deliver welcome bags
  • Assemble emergency kit

8. Getting Ready Food

The couple sometimes forgets about food for the wedding party while they’re getting ready! I always recommend delegating this to someone else. Think about the overall timeline of the day and make sure everyone is getting enough food throughout the day.

9. Behind-the-Scenes Pictures

Your wedding photographer probably isn’t contracted for the entire day. For example, they usually aren’t there the entire time the bride and groom are getting ready. Ask bridesmaids and groomsmen to take photos throughout the day. 

10. Toasts and Speeches

Assign specific individuals within the wedding party to give toasts or speeches during the rehearsal dinner or reception. They can work out the order and send the schedule to the DJ, who usually announces the speaker.

how to delegate in wedding planning

11. Decorate the Venue

Enlist the wedding party’s assistance in decorating the ceremony and reception venues. This may include setting up floral arrangements, placing centerpieces, and hanging decor. Make sure you schedule enough time for them to get ready, though! The day goes by quickly, and it’s easy to lose track of time. I recommend decorating the venues the day before, if possible.

Your bridesmaids and groomsmen can be great resources to help ease your stress during the wedding planning process. The tasks I mentioned help the bride and groom, involve the wedding party in the celebration, and create a sense of camaraderie. Clear communication and coordination are essential to ensure that everyone understands their responsibilities and can contribute to making the wedding day memorable. What other wedding party roles can you think of to delegate? 

About KR Occasions

Kayce is a certified wedding and event planner and the owner and lead planner of KR Occasions. She’s been working in the wedding industry for over a decade. Kayce started as an event planner assistant and soon found herself working for various venues. She launched KR Occasions in 2013 in Sullivan County, NY. While she has planned dozens of weddings, you can expect the utmost professionalism and confidence. She wants to allow every couple to enjoy their wedding day!